PORTLAND, OR — PROPERTY DOCUMENTATION

Structured documentation for the properties you manage

Standardized turnover records, professional leasing presentation, and defensible condition archives — built for small-to-mid portfolio property managers who need reliable systems, not more software.

— OUR PHILOSOPHY

Documentation first.
Structure follows.

When property managers rely on scattered photos, memory, and inconsistent folders — they operate in a constant low-grade state of chaos.

Our role is to remove that junk drawer from your operation. Not by replacing your systems — but by installing structure at the specific pressure point where it matters most: how your assets are documented, presented, and archived.

Real Asset Archive

is a structured documentation partner for professionals in the real estate sector.

The value we deliver is simple:

  • reduced friction at turnover with professional leasing presentations.

  • Provide defensible condition records as an independent and neutral party.

  • Create a digital paper-trail to track long-term asset appreciation.

We work within your existing operation — not around it.

— WHAT WE DO

Built around the turnover cycle.

A tenant moves out; the unit is trashed. You know it — they know it — but when you go to prove damages, what do you actually have? A few blurry photos from three tenants ago, nothing showing your recent updates, and your word against theirs. That's not leverage; that's a lawsuit & you're already losing time and money. Property managers don't lose disputes because they're wrong. They lose because they can't prove they're right. That's the problem we exist to solve.

  • A timestamped, room-by-room record of your unit's condition — captured by an independent third party. Not your photos. Not your assistant's phone. A neutral record that carries weight when it needs to.

    Every scan is organized by unit and delivered via private link. Over time, regular documentation builds a history of your asset — condition at move-out, condition at move-in, what was there before and what changed. When a dispute comes up, you're not digging through old folders hoping something holds up. You already have the answer.

    For retainer clients, that also means last-minute and off-hours availability. Pipe bursts at midnight and you need a scan before cleanup starts? That's what the relationship is for.

  • A fully navigable 360° tour of your property that anyone can access from a link — no keys, no scheduling, no site visit required.

    Prospective tenants can walk the unit before they ever show up. Investors and insurance can see the quality of a renovation without driving out. Contractors can reference the space remotely. It's a working tool, not a marketing gimmick — and unlike listing photos, Interactive Walkthroughs allow prospective tenants inside each unit, all without your key.

— TRANSPARENT PRICING

No surprises

Simple, honest pricing.

Turnover Documentation - $200

Disputes happen, but with proper documentation, it's no longer your word against theirs. A verifiable record of your asset's condition at a specific time, date, and location.

  • High-resolution 360° capture of every room with a professional-grade camera

  • EXIF Metadata: GPS, time/date, and camera info is included in each photo.

  • Easy accessible 24/7 on desktop or mobile. Optional password protection if desired

Interactive Walkthrough - $400

A fully navigable 360° walkthrough your tenants, vendors, or prospective renters can access from anywhere — no scheduling or keys required.

  • Includes all features of the Turnover Documentation pricing option; additionally,

  • Highlight your assets features with interactive hotspots: movement, video, audio, text, external links.

  • Share Interactive Walkthroughs via MLS, embed directly into your website, and link to major rental listing platforms.

Retainer Services - individually priced

Retainer clients always receive the best rates -especially as the business grows and new equipment is added.

  • Priority, Emergency, and same-day scheduling

  • Extended travel range flexibility to your properties

  • Preferred rates on all documentation services

— SCHEDULE AN APPOINTMENT

Send me a message!

Reach out to schedule a single-unit job, discuss a bundle engagement, or talk through a Retainer Services for your rental portfolio.